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January 2012

CIC Shared Print Repository is Underway

Launched in July of 2011 with ten participating CIC libraries, the CIC Shared Print Storage initiative is progressing on schedule. The program’s first host site, Indiana University, has already secured over 70,000 journal volumes published by Elsevier, Wiley and Springer, and is testing a call and response process with a few CIC schools to fill in missing volumes and add titles to which IU does not subscribe.  It is expected that the shared collection at IU will exceed 100,000 volumes by the end of 2012, and 250,000 by July of 2016. 

Project leadership is provided by a Steering Committee composed of three CIC Library Directors (Carol Diedrichs, Brenda Johnson and Paula Kaufman) and three Working Group Chairs (Julie Bobay, Collections; Mechael Charbonneau, Technical Services; and Carolyn Walters, Public Services).  The Steering Committee, is addressing a number of policy and procedural issues—e.g., strategies for disclosing holdings, terms governing borrowing, replacement of lost items—and will share their recommendations to the Library Directors this spring. 

Along with the oversight of the governance and working groups, and valuable input from ongoing CIC Peer Groups—e.g., the Preservation Officers and the Directors of Interlibrary Loan, the project has benefited from the insights of Lizanne Payne who has been consulting with the CIC, along with the WEST storage project and CRL’s PAPR (Print Archives Preservation Registry) initiative.  Lizanne has been particularly helpful in envisioning the characteristics of a system for streamlining calls for content not held by a host library.  She has also provided a useful bridge to other shared storage projects nationally—e.g., ASERL, WEST—so that these several emerging storage initiatives don’t waste scarce space and staff resources through unplanned and unwarranted replication of effort.

A thorough accounting of the CIC Shared Print Repository will be reported in a special issue of Collection Management later this year.  Until then, contact Mark Sandler (msandler@staff.cic.net) or Kim Armstrong (karms2@staff.cic.net) for more information about the CIC-SPR.